Position Summary

This is an in-person position located in our corporate office in Massillon, Ohio. Position required to be available in-office on all payroll weeks which is processed bi-weekly.

Kendall House, Inc. is a family-owned franchise operator that owns and operates multiple quick service restaurants. We have been headquartered in Massillon, Ohio since 1960 are still growing in both staff and territories. The four key values that follow have helped us be successful overtime are: High Expectations, Doing the Right Thing, Taking Initiative, and Caring about People. Our average management and office staff tenure is over 20 years.

The Accounts Payable and Payroll Specialist (AP/PS) will process payroll for 600 employees bi-weekly and 50 vendors weekly. The AP/PS also support company operations by maintaining office systems such as (but not limited to) Accounts Payable and the Payroll Database. The AP/PS also supports the Owners, Vice-President, Human Resources and Operations Staff in day-to-day operations.

Position Responsibilities: General

• Demonstrates commitment to company's mission, values and standards of ethical behavior
• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
• Monitor corporate email for incoming communications and notifies supervisory staff or ownership of necessary items
• Types, files, and prepares correspondence, reports, forms, etc., as directed
• Organizing the office layout and maintaining supplies of stationery and equipment
• Contributes to team effort by accomplishing related tasks as needed

Position Responsibilities: Accounts Payable

• Ensure all invoices get timely approval and that GL accounting coding on invoices is accurate
• Processes and enters all A/P invoices and expense reports into Sage 100, including ensuring correct GL account coding
• Imports digital invoices from vendors
• Mail/Distribute signed checks including assembling check payment advice to invoices
• Assists with reconciling vendor statements, including asking vendor for missing invoices
• Monitors company credit card process including gathering all receipts from cardholders in a timely manner
• Review employee expense reports and ensure receipts are attached and approvals received
• Files and maintains all A/P documents and records
• Performs other duties as required to support general company operations such as reconciling weekly sales deposits and bank statements

Position Responsibilities: Payroll

• Processes, posts, and edits new hires using ADP Workforce Now (training available)
• Ensure current personnel files are up to date and secure in conjunction with Human Resources
• Maintains a thorough understanding of all payroll functions, company policies and procedures related to payroll, federal and state wage and hour law, timekeeping, and information systems
• Processes bi-weekly payroll to ensure accurate, timely receipt of paychecks
• Provide assistance with problem troubleshooting and resolves employee pay errors or discrepancies
• Keeps management informed by designing, reviewing, and analyzing special reports, summarizing information, and identifying trends in payroll

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills of personnel so classified.

Position Qualifications

Competencies Required: Associate degree or 5 years work experience preferred

• ADP Experience a plus but not required
• Time management skills
• Decision making skills
• Highly developed problem solving skills
• Excellent communication and organizational skills
• Computer/technological skills

Physical Demands: Physically and emotionally able to handle regular work hours with minimal absences. Position requires coordination, corrected vision, hearing, legible writing, standing, bending, stooping, reaching, and lifting. Requires verbal ability to express ideas clearly, and ability to listen to others.

Work Environment: Office environment. Occasional unpleasant and/or stressful work-related situations.

Work Schedule: Typically work regular business hours. Requires occasional attendance at various times and days of the week. Must be willing to work according to company needs and job responsibilities/deadlines.

Kendall House, Inc. is an equal opportunity employer.

Job Type: Full-time

Pay: $50,000.00 - $72,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• Office

Experience:

• AP/Payroll: 5 years (Preferred)

Ability to Commute:

• Massillon, OH 44646 (Required)

Work Location: In person